Smart Touch Visitor Management Solutions
Kiosk & Mobile VMS for Every Need
Making visitor registration both secure and efficient requires the right Visitor Management System (VMS). Smart Touch offers two complementary solutions: a self-service kiosk VMS for fixed, high-traffic entry points, and a mobile-based VMS for flexible, on-the-go visitor handling. Both replace paper sign-ins with pre-registration, QR code check-in, access control integration, visitor pass issuance, and compliance audit reports—helping you create a professional impression from the very first door.
Please download the brochure for more info.
Our systems are cloud deployment-ready, scalable, and user-friendly. Built with security, experience, and data at their core, they record, manage, and monitor every visitor entry and exit—whether you’re running a single office or using multi-site management across multiple locations.
Mobile-Based VMS
Flexible Visitor Management Anywhere
The Smart Touch mobile VMS extends visitor management beyond the lobby. Hosts send invitations with visit details, and once approved, the visitor receives a visitor pass QR code via email. Security personnel scan the QR for instant check-in, assign pass numbers, and check the visitor out at departure
Key Capabilities:
Visitor registration via shareable mobile link—no app required
Pre-registration with host approval for faster access
QR code check-in for smooth, contactless entry
Access control integration for automated permissions
Blacklist management to block unauthorized visitors
uilt-in data reports, compliance audit logs, and emergency evacuation list exports
Registers online or via link, receives QR code
Sends invitations, approves visits
Scans QR for check-in and check-out
Flow of 3 Roles
HOST
New visitor
Send visitor registration link
Existing visitor
Send invitation to visitor
VISITOR
New visitor
Register
Existing visitor
Receive invitation email with QR Code
GUARD
Existing visitor
Receive invitation email with QR Code
VISITOR REGISTRATION
- Click on VISITOR icon to check visitor list and add new visitor
- Click ‘+ New’ to fill in information or share registration form to visitor
- Click share button to generate link and share through various communication media.
- Visitor able to access to the link through phone browser and fill in personal details.
HOST INVITATION
- Click ‘+ New’ button to create new invitation
- Select the visitor name from the list and fill in all the details
- Click ‘Create’ to request visitation
INVITATION APPROVAL
- Check Visitation Request in Transaction list
- Select pending request for Security Approval
INVITATION APPROVAL
- After visitation request approved, visitor will receive Invitation QR email.
- Visitor need to show to Security Guard upon arrival
INVITATION APPROVAL
- Security Guard can use the QR function to scan visitor’s QR code to Assign Pass Number and Check In
WHO STILL IN & CHECK OUT
- Check Who Still In for Checked In list
- Scan visitor’s QR code to Check Out
DASHBOARD
Visitor Kiosk System
Self-Service at the Front Desk
The Smart Touch self-service kiosk offers guests a quick, independent way to check in. Visitors enter their name, company, purpose, and contact details directly on the kiosk. The system instantly generates a QR code check-in pass, prints it, and syncs the data in real time to the VMS. Hosts receive auto-alerts via email or SMS upon visitor arrival
Key Capabilities:
Pre-registration or on-site registration options
Instant QR code generation and visitor pass printing
Access control integration for time-bound, secure entry
Full logs for compliance audit and emergency evacuation list exports
Works seamlessly in multi-site management environments
Typical Flow
Visitor Registration & Check-in Flow
Visitor Management System (VMS) Software
VMS System Features
Smartgogo visitor management system
Shared Strengths of Both VMS Types
Whether kiosk-based or mobile-based, both Smart Touch VMS solutions deliver:
Secure Visitor Management System functions with blacklist management and permission control
Pre-registration, QR code check-in, and visitor pass issuance
Cloud deployment and multi-site management capabilities
Real-time data reports for operational insight
Exportable emergency evacuation lists for safety readiness
Benefits & ROI
- Brand upgrade: Digital-first check-in gives a professional first impression
- Efficiency boost: Self-service kiosks and mobile flows reduce reception bottlenecks
- Security loop: From blacklist management to access control integration, policies are enforced automatically
- Data-driven management: Actionable insights from data reports improve staffing, security, and compliance
Industry Applications
- Corporate HQ & Business Parks: Standardized processes across multiple buildings with multi-site management
- Manufacturing & Industrial Parks: Integrated gates, parking, and contractor workflows with time-bound visitor passes
- High-Security Facilities: Strict approvals, video integration, and detailed compliance audit records
Technology & Deployment
- Corporate HQ & Business Parks: Standardized processes across multiple buildings with multi-site management
- Manufacturing & Industrial Parks: Integrated gates, parking, and contractor workflows with time-bound visitor passes
- High-Security Facilities: Strict approvals, video integration, and detailed compliance audit records
Visitor Management System Report – 5 August 2025
Conclusion & Call to Action
A modern Visitor Management System (VMS) is more than just a sign-in log—it’s a complete platform for security, experience, and data control. Whether you choose the self-service kiosk for high-traffic entry points or the mobile-based VMS for flexibility, Smart Touch ensures faster check-ins, stronger security, and clear visibility over every visit.
