What is Domitory System
Dashboard view the count of total residents, home leave , total beds, vacant beds, reserved beds, occupied beds and also with detailed chart for the nationality chart & beds chart and also display the alerts for the work permit & passport expired users. Manage Residents Management with their detailed information. Booking management to book the beds in the dormitory with graphical view. Dormitory reports generate different types of reports like Dormitory List , Nationality List Report , Master List Report, Work Permit Expired Report, Passport Expired Report etc. Admin management can mange admin users, roles, terminate users, bulk import residence, checkout residents etc.,
List of Dormitory Features
Dashboard
There are two types of dashboard
Dashboard – Detailed view
Dashboard – Room view
Residents Management
Resident Management can Manage (Add/Edit/Terminate/Filter) for all the residents in the dormitory
Attendance
Attendance can view the residents Movements in the dormitory and also filter for particular resident Movement in date range and that report can export to excel
Reports
There are different types of reports in the dormitory system. All reports can generate in Excel.
Booking Management
Booking Management is Manage to Reserve/UnReserve the beds for a company in advance for a period of time
Work Order Management
Work Order Management is to create work order for a company include the details of the order and print the work order for the next process
Fine Management
Fine Management is to create fine for a resident for unusual/illegal actions done in the dormitory and send to the resident employer
Billing Management
Under Billing Management can view the Billing for each company and also view the detailed monthly view, summary of billing view and company agreements
Admin Management
Under Admin management , there are several features to manage only admin’s depending on the roles assigned
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FUNCTION ON THE DASHBOARD
Efficient Dormitory Management with Smart Touch Technology Domitory System
At Smart Touch Technology we provide more than just a housing solution—we offer a comprehensive Domitory System that streamlines the management of dormitories and residential facilities. Our system is designed to simplify every aspect of dormitory life, from managing resident information to overseeing room bookings and occupancy, all in one user-friendly platform with our Domitory System, you can:
- Track Attendance Monitor the attendance of workers and residents with ease, ensuring an organized and accountable living environment.
- Manage Move-Ins and Move-Outs Keep tabs on resident check-ins and check-outs, ensuring a smooth transition for new and outgoing residents.
- Effortless Room Booking Allow residents to book rooms seamlessly and manage their reservations through an intuitive interface.
- Comprehensive Reporting Generate detailed reports on occupancy, maintenance requests, resident feedback, and more, to stay informed and make data-driven decisions.
- Resident Management Manage resident profiles, including personal details, assigned rooms, attendance, and history, all within one central system.
FEATURES OF DORM SYSTEM
A dormitory system for workers is designed to provide safe, comfortable, and efficient living accommodations. The system incorporates several features to ensure smooth management and enhance the overall well-being of the occupants. Here’s an overview of the key features
| Room Management | Security |
|---|---|
| Room Assignment The system allows administrators to assign rooms to workers based on specific criteria such as gender, job role, or special requirements. | Access Control Use access cards or biometric systems (such as fingerprint or access card) to ensure only authorized occupants can access the dormitory areas. |
| Capacity Management Set a maximum number of occupants per room to ensure comfort and compliance with safety regulations. | |
| Room Exchange Facilitate the process of room changes if needed, whether by the request of the occupants or operational requirements. |
Dashboard Room view
Seamlessly Manage Your Dorm Room Preferences Experience and Access with Just a Few Clicks
Record Details Room view
Effortless employee record management is now within your grasp! With a comprehensive system in place, critical details such as personal information are readily accessible for review and modification, all in real-time and from any location
EASE OF MANAGEMENT DORMITORY SYSTEM
Detailed Description and List of Facilities Provided for Staff, Person-in-Charge (PIC), and HR in Managing a Dormitory System.
| Facilities for Staff | Facilities for Person-in-Charge (PIC) | Facilities for HR |
|---|---|---|
| Occupant Portal Access to information about dormitory rules, activity schedules, and important announcements | Room Assignment and Changes Tools to easily assign and manage room changes. | Occupant Records Tools to store and manage occupant information, including personal details and room status. |
| Room Information Access to room details, including equipment and inventory lists. | Occupant Tracking System to monitor occupant status, including check-ins and check-outs. | Accommodation Requests System to manage accommodation requests and approvals |
| Maintenance Reporting Facility to report any damage or maintenance issues through a portal or app. | Cleaning Schedule Tools to set and monitor regular cleaning schedules. | Occupancy Rate Reports Data on occupancy rates and room usage |
| Room Change Requests System to request room changes online | Maintenance Reporting System to receive and manage maintenance reports from occupants. | Occupant Satisfaction Reports Reports based on occupant feedback and satisfaction surveys. |
| Room Usage Reports Reports on room usage and occupancy rates. | Safety Records Storage and management of safety incident records |
Report in Dormitory System
There are different types of reports in the dormitory system. All reports can generate in Excel. All reports have filter feature. Below are the reports
- Detailed Access Report
- Master List Report (Active/Inactive/Loose beds /Units)
- Dormitory List report
- Nationality Report
- Door List Report
- Company list Report
- Available Beds Report
- Users timesheet Report
- Workers Details Export Report
- Passport Expiry Report
- Work Permit Expiry Report
- Time card Report
- Devices status Report
- Room List report
- Dorm Summary Report
Master List Report
Sample Master List excel view
Door List Report
Sample Door List Report excel view
Dorm Summary Report page view
Dorm Summary Report view in excel
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Booking Management
Seamlessly Manage Your Dorm Room Preferences Experience and Access with Just a Few Clicks
Admin Management
Under Admin management , there are several features to manage only admin’s depending on the roles assigned . Below are the features
- Manage Admin Users
- Manage roles for the Users
- Creation/Deletion of dropdown features
- Managing shifts
- Managing the resident employers
- Bulk import of Residents using Excel
- Bulk terminate Residents
- Bulk Checkout Residents
- Delete Residents Permanently
- Managing email alerts for the WP/PP Expired residents
Work Order Management
Work Order Management is to create work order for a company include the details of the order and print the work order for the next process
Work Order List view
Work Order form
Fine Management
Fine Management is to create fine for a resident for unusual/illegal actions done in the dormitory and send to the resident employer
Fine List View
Create Fine View
Billing Management
Under Billing Management can view the Billing for each company and also view the detailed monthly view, summary of billing view and company agreements
Monthly Billing view for a company
Summary Billing Report sample
Contact Information
Address : 36-02 & 36-03, Jalan Permas 10, Bandar Baru Permas Jaya, 81750 Masai, Johor, Malaysia
Call us today: +607-3889903 / +6011-53549903
Fax us: +607-388 0628
Send us a mail : sales@smartouch.com.my
For Enquiries Please Contact : Mr.Kenny (012-7883383)
EXPLORE OUR TOP FEATURES SYSTEM DOMITORY
