10 Advantages of Using a Web-Based Time Clock Solution

• Prevent Time Theft

Using Web-based time clock can prevent employees perform buddy punching on behalf of other staff, extend breaks, claim more overtime hours, and sleeping on the job. Buddy punching is most common time theft for companies that could cause a loss of millions dollar every year. Employee able to “steal” payroll from the company. Using biometric-based time clock is one of most effective solution uses an employee’s unique characteristics or attributes like fingerprints or facial to record the employee’s attendance. These biometric security measures cannot be duplicated or forged, therefore eliminating buddy punching. 

• Increase Productivity

Upon verify and records staff’s time in and time out, time attendance software will process raw data to calculate working hour, overtime, lateness, under, and allowances. It’s fully automated based on assigned shift rules and can be completed in merely seconds. Both HR and employees can be more productive and concentrate on their assigned tasks instead of wasting time manual tabulate and calculating working hour. All data shall be accurate an saved in the system. Management able to retrieve attendance time sheet anytime to make a correction if staff forgot clocking, scan at wrong timing or absent.

• Efficient Payroll Process

HR manager more easy to manage payroll process if all attendance data is readily checked by manager or supervisor. There’s no doubt on time recorded and no need to worry their payroll will be effected.

• Transparency

Management can be more transparent as all the attendance data is recorded with timestamp and system will records person who logon to web-based system to modify staff’s attendance. Most of the web-based time clock system also give management and staff a live access or email notification. All staff will have their e-copy of attendance time sheet and it’s useful for staff to review their daily attendance records. Everyone can rest assured that they are being treated fairly. 

• Generate Report Anytime, Anywhere

Management can at any time access and generate attendance report easily for reporting purpose or analysing. It’s fast and presentable without much time of manual data consolidation and involving multiple departments.

• Web Scheduling

A lot of business require duty roster, shift planning due to the nature of business. Example like retail, F&B, security and factory. Manager can easily plan a shift for their employees to allow system automated calculate attendance accordingly. Using biometric Terminal or attendance App at various location can easily records where their staff clocking in and out. This method can provide additional information to finance department to calculate cost centre based on location, designation, project, job and etc.

• Integrated Solution

Attendance system can support interface with other application such as leave management, overtime approval, job cost system, payroll software, HRMS, SAP and ERP. Information sharing enable the whole process of business operation, forecast analysis more accurate, productive and efficient without needed to double data collection and file keeping.

• Easy Maintenance

Cloud based time attendance system is an application host on cloud. It’s timely update and high availability. No hardware like Server or Software Application at premises. Hence, it’s much easier to maintain. Cost of upgrading is low and scalable based on usage demand.

• Secure Access

Most of cloud based solution have established data protection, disaster recovery, backup, antimalware solution. It’s manage by IT savvy personnel who can assist monitor and fine tune abnormal web activity – system crashes and hacking.

• Environment Friendly

Attendance process go to paperless and you can save the environment without much relay on punch card, replace payslips with e-slips, and replace manual claim form to e-claim.